2017 MLP Summit FAQs

About the Summit

Q: When and where is the 2017 MLP Summit being held?

A: Integrating Health and Legal Services to Transform Care Delivery — the 2017 MLP Summit — will take place April 6-7, with an optional MLP 101 pre-conference on Wednesday, April 5 from 1 – 6 p.m. The main meeting will open at 9 a.m. on Thursday, April 6, 2017 and adjourn at 3:30 p.m. on Friday, April 7. The conference will be held at the Gaylord National Resort & Convention Center in National Harbor, Maryland.

Q: What’s the focus of the conference?

A: This year’s Summit, headlined by keynote speaker Dr. Jeff Brenner from the Camden Coalition of Healthcare Providers, will host leaders and practitioners from the public and private sectors for a national conversation about how to integrate health and legal services to better address the social determinants of health.

Nearly 300 hospitals and health centers across the United States already embed lawyers in their healthcare teams to tackle some of the most complex social problems impeding health and wellbeing, to improve the quality of healthcare, and to reduce healthcare costs. As the nation moves toward a system of value-based healthcare, the Summit is a chance for those in the allied health, health, law, and public health fields to advance this transformation by sharing research, insights, and best practices about where and how to most effectively integrate civil legal assistance with healthcare and community services to improve individual and population health, and to transform the nation’s healthcare system to be one based on value and health equity.

Q: Who should attend?

A: In 2016, the Summit was attended by 400 people, including health center and hospital CEOs; civil legal aid executive directors; leaders from government agencies, such as the U.S. Department of Veterans Affairs; staff from professional organizations, including the Association of American Medical Colleges; and health care, legal and public health practitioners working on the front-lines of service delivery.

We encourage attendance from: (1) Administrators and front-line practitioners from allied health, healthcare, law, and public health fields; (2) Faculty, researchers, and students from law, medical, nursing, public health, and social work schools; and (3) Representatives from government and professional associations.

Q: Can I get continuing professional education credit for attending the Summit?

A: Yes! Continuing education credit is available for attorneys, nurses, physicians, and social workers who attend the conference. Click here for information on the number of credit hours.

Q: What’s the best way to maximize my MLP Summit experience?

A: If you currently work at a program that integrates health and legal services, we strongly encourage you to attend with your partner. (Health care practitioners and administrators should attend with their civil legal aid partner, and vice versa.) We find that partners who come together have both the most revealing conference experiences and also the most productive takeaways for their programs when returning home.

If this is your first time attending the Summit, we recommend you attend Wednesday’s pre-conference. It will discuss the intersection of communities’ health and legal needs, help participants begin to develop and evaluate integrated health and legal programs in their organizations, and provide a critical introduction to more advanced Summit topics on Thursday and Friday. Past Summit participants have cited the pre-conference as critical to maximizing their conference experience. If you have attended the pre-conference in the past, there is no need to attend again.

Q: Who hosts the conference?

A: The Summit is hosted each spring by the National Center for Medical-Legal Partnership, a project of The George Washington University, in conjunction with Boston University School of Medicine.

Q: Where can I find the conference schedule?

A: You can download the full Summit agenda here.

Q: Can press attend the Summit?

A: Yes. The National Center for Medical-Legal Partnership wel­comes media cov­er­age by mem­bers of the press at the annual Summit. We require that press register at least three days before the start of the meeting. NCMLP provides free registration to accred­ited pro­fes­sional jour­nal­ists rep­re­sent­ing media orga­ni­za­tions for the express pur­pose of gath­er­ing news and infor­ma­tion to pro­duce media cov­er­age of the meet­ing. We do not pro­vide com­pli­men­tary reg­is­tra­tion to pub­lic rela­tions pro­fes­sion­als, or mar­ket­ing or health care pro­fes­sion­als rep­re­sent­ing them­selves as press.

Conference sessions are open to the press on a back­ground basis only.  No audio or video record­ings are allowed dur­ing these ses­sions. Still pho­tog­ra­phy may be allowed with the prior con­sent of pre­sen­ters or atten­dees and in a man­ner that is not dis­rup­tive. Requests for on-the-record inter­views with pre­sen­ters, speak­ers, or atten­dees must be coor­di­nated with NCMLP com­mu­ni­ca­tions staff in advance.

Questions and registration requests should be directed to Kate Marple at kmarple@gwu.edu.

Registration, Fees and Discounts

Q: When and where can I register?

A: Online registration is now open, and will remain open until two days before the conference. There are discounted rates for registrations before February 24, 2017, so register early!

TO REGISTER AND PAY BY CREDIT CARD

  1. Go to: http://bucme.org/live/1704/fees
  2. Create an account and login
  3. Select “Make a Payment”
  4. Select your conference rate. *Note: if you submitted a workshop proposal, please wait to register until you know if your session has been accepted and you qualify for the workshop speaker rate. Everyone who submitted a proposal will be notified in late January, in advance of the early bird registration deadline.
  5. If you wish to also attend Wednesday’s MLP 101 pre-conference, select that option.
  6. Enter your information, credit card information, and submit.

TO REGISTER AND PAY BY CHECK

  1. Contact the Boston University CME office to register and pay by check at (617) 638-4605, (800) 688-2475, or cme@bu.edu.
  2. When paying by check, we recommend creating an account at http://bucme.org/register before calling the BU CME office so that they may address your request with the most expediency. However, do not fill out the Summit registration form, as you will not be able to submit it without entering credit card information.

Q:  What are the fees to attend the conference?

Tuition Pricing

*Full-time undergraduate and post-graduate students are eligible to register at the student rate. Medical residents also qualify for the student rate.

**Individuals who had a workshop selected for inclusion in the agenda can register at the workshop speaker rate. Speakers were notified in late January.

***The Early Bird rate is available until 11:59 p.m. Eastern Time on February 24, 2017.

Q: Do you offer scholarships?

A: Yes. We offer a limited number of tuition scholarships that cover half the registration fee. Scholarship recipients can register for $200 for the Summit or $250 for the Summit and pre-conference. Scholarships do not assist with travel or lodging.

*Please note, the deadline to submit a scholarship application has passed.

Q: Are group discounts offered?

A: Group discounts are not available. However, sponsors receive free and discounted registrations depending on the sponsorship level. For more information on becoming a sponsor, please contact Ellen Lawton at ellawton@gwu.edu.

Q: Do presenters receive a complimentary registration fee?

A: The registration fee is waived for oral research presenters. Workshop presenters will receive a discounted registration fee of $300. There is not a discounted registration fee for research poster presenters. All presenters must register for the conference. Registration instructions will be emailed to presenters with their session acceptance notifications.

Q: What does my registration fee include?

  • Access to 5 plenary sessions;
  • Ability to choose from among 24 workshop sessions;
  • Opportunity to register for the five-hour pre-conference on Wednesday, April 5 (an additional $75 fee applies);
  • Entry to the conference’s poster session and opening night reception, which includes light hor d’oeuvres. There will be a cash bar;
  • Access to networking sessions with other attendees and presenters;
  • A discount on your hotel room* (if booking at the Gaylord National Harbor Hotel);
  • Meals including breakfast and lunch on Thursday, April 6, and lunch on Friday, April 7. Those individuals registered for the pre-conference on Wednesday, April 5 will also receive lunch;
  • Coffee breaks available throughout the day on Thursday, April 6 and Friday, April 7;
  • A copy of the conference program; and
  • Access to the conference mobile app.

*Registration does not cover the cost of a hotel room, so please reserve your room separately.
*Participants are on their own for breakfast on Friday, April 7 and for dinner all days.

Q: May I attend the conference without registering?

A: No. Anyone who would like to attend the conference must register.

Q: May I register for a single day at a reduced rate?

A: No. All attendees must register for the full 2-day conference.

Q: May I register for the pre-conference without registering for the rest of the conference?

A: No. The pre-conference is a perk for those attending the rest of the conference, and is offered at a significant discount.

Q: Can I get a refund the 2017 MLP Summit?

A: We offer refunds for family and medical emergencies only. Otherwise, if you register and are unable to attend, we are happy to transfer your registration to a colleague or offer you a credit for the 2018 MLP Summit.

Q: Are you offering discounts on hotel and travel?

A: Conference registrants can book a room at the Gaylord National Resort & Convention Center at the discounted rate of $259 / night. We do not offer discounts for travel.

Agenda / Sessions / Pre-Conference

Q: How do I present a workshop session or a research presentation at the 2017 MLP Summit?

A: The deadline to submit workshop proposals and research abstracts has passed.

Q: Can I see the full conference agenda?

A: The keynote address will be delivered by Dr. Jeff Brenner, Executive Director of the Camden Coalition of Healthcare Providers. A full Summit agenda will be available online in early February 2017.

Q: Are there limits on how many sessions I can participate in?

A: No. Once you are registered, you are allowed to attend as many sessions as you would like.

Q: How do I register for a breakout session?

A: It is not necessary to register for breakout sessions. If you register for the conference, you’ll have the opportunity to choose your breakout sessions during the conference.

Q: Do presenters have to register for the conference?

A: Yes, all presenters must register. The fee is waived for oral research presenters, and workshop presenters can register for the conference at the reduced rate of $300 (or $375 with the Wednesday MLP 101 pre-conference.) Instructions on how to access these discounts will be emailed to presenters with notification of their sessions. Research poster presenters should register at the full rate.

Q: Will the sessions or keynotes be recorded?

A: Sessions will not be recorded at the MLP 2017 Summit.

Hotels, Transportation and Logistics

Q: What hotel should I stay in and how do I book a room?

A: The conference will be hosted at the Gaylord National Resort and Conference Center in National Harbor, Maryland. Registrants are encouraged to stay here. As of March 6, our hotel block at the Gaylord is completely sold out. There is not a designated overflow hotel, but there are many hotels in the National Harbor within walking distance of the Gaylord.

Q: Can I stay at a different hotel?

A: Yes, you are welcome to stay at a different hotel, but transportation from your hotel to the conference site will not be provided by the conference, and rates are likely to be higher. Most registrants will stay on-site at the Gaylord.

Q: If I choose to stay in National Harbor through the weekend, can I stay at the hotel at the discounted rate?

A: Yes. The discounted conference rate is available through the weekend following the conference.

Q: How do I get to the Gaylord National Resort and Conference Center?

A: By taxi, the Gaylord National Resort and Conference Center is approximately 20 minutes ($28) from Reagan National Airport, 60 minutes from BWI airport ($70), and 45 minutes from Dulles International Airport ($80). The SuperShuttle is $18 from Reagan, $45 from BWI, and $44 from Dulles; an advance reservation is required.

Unfortunately, the hotel is not accessible by the D.C. Metro system or other public transportation.

Q: Is parking available?

A: A self-parking lot is available adjacent to the hotel. The self-parking rate is $8 / hour or $28 / day. Valet parking is also available for $41 / day. Attendees are responsible for their own parking costs.

Q: What meals are included?

A: Wednesday, April 5: Lunch will be provided for anyone registered for the MLP 101 pre-conference. Thursday, April 6: Breakfast and lunch will be provided, as well as coffee breaks throughout the day. The evening reception (during the poster session) will include light hor d’oeuvres, but not dinner. There will be a cash bar during the reception. Friday, April 7: Lunch will be provided as well as coffee breaks throughout the day.

*Please note that breakfast is not provided on Friday, April 7, and dinner will not be provided on any night of the conference.

Q: What is the dress code?

A: The dress code for the conference is business casual. The temperature inside the hotel fluctuates, so we strongly suggest you dress in layers. The temperature in National Harbor, Maryland is typically around 60°F during the day and 45°F at night in early April. Please note that the majority of the conference will be held indoors, but the hotel is located on a beautiful waterfront that participants can take advantage of at night. Please plan accordingly.

Q: Are there restaurants or activities within walking distance of the hotel?

A: Yes. Participants will have the evenings free during the Summit, and in addition to the restaurants in the hotel, there are 30 restaurants (and a ferris wheel) on the National Harbor within a short walking distance of the hotel.

Want to venture out further and see some of the Capitol? There is also a water taxi that launches from right outside the hotel’s door that will take you to either Old Town Alexandria or the National Mall. Both locations are about a 20-25 minute trip each way, and cost $16 round trip.

Sponsorship

Q: How do I become a sponsor?

A: If you or your organization is interested in becoming a Summit sponsor, please email Ellen Lawton at ellawton@gwu.edu for more information.